PRIVACY POLICY & CONFIDENTIALITY STATEMENT

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Domaine d’O®

Last updated: 16.02.2026

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1. Identity of the Data Controller

Domaine d’O® is operated by:

Registered office : Lekestraat 10 - 8433 Schore

Company registration number (KBO) BE0543400334

E-mail : exclusive@domainedo.be

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Hereinafter referred to as “Domaine d’O”, “we”, “us”, or “our”.

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Domaine d’O acts as the data controller within the meaning of the General Data Protection Regulation (GDPR).

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2. Personal Data We Collect

We may collect and process the following categories of personal data:

• Full name

• Email address

• Telephone number

• Date of birth

• Country of residence

• Information provided through intake forms

• Membership or application-related information

• Technical data (IP address, browser type, device information)

• Payment-related data (processed via secure third-party providers)

• Newsletter subscription data

• Communication history

We do not knowingly collect personal data from minors.

3. Purpose of Processing

Personal data is processed for the following purposes:

• Reviewing and evaluating membership applications

• Managing access to private sections of the website

• Communication regarding events, invitations, or updates

• Newsletter distribution (where consent is provided)

• Administrative and accounting obligations

• Compliance with legal requirements

• Security and fraud prevention

• Protection of the integrity of the private community

• Website functionality and performance improvement

4. Legal Basis for Processing

We process personal data based on:

• Your consent

• The performance of a contract

• Legal obligations

• Our legitimate interests (including maintaining a secure and curated private environment)

Where processing is based on consent, such consent may be withdrawn at any time.

5. Special Categories of Personal Data

In the context of the selection and membership procedure, Domaine d’O may process special categories of personal data within the meaning of Article 9 of the GDPR.

This may include information relating to:

• Sexual life or preferences

• Personal boundaries relevant to compatibility

• Information necessary to ensure safety and integrity within the private community

Conditions for Processing

Such data is processed exclusively:

• On the basis of your explicit, informed, and separate consent

• For the purpose of safeguarding safety, compatibility, and integrity within the private environment

• Under strict confidentiality and restricted access

Providing such information is voluntary.
However, withholding certain information may affect eligibility for participation.

No fully automated decision-making takes place without human review.

6. Selection Procedure and Non-Discrimination

Domaine d’O operates as a private members concept with a curated selection procedure.

Selection is based on:

• Alignment with the core values of the concept

• Safety and integrity of the community

• Compatibility within a private environment

Domaine d’O does not discriminate on legally protected grounds.

The selection process exists solely to maintain safety, discretion, and the qualitative integrity of the private community.

7. Data Retention

Personal data is retained only as long as necessary:

• Active membership data: for the duration of the relationship

• Rejected applications: maximum [insert period]

• Newsletter data: until unsubscribe

• Accounting data: minimum 7 years (Belgian legal requirement)

• Technical logs: as required for security purposes

After expiration of the retention period, data is securely deleted.

8. Data Sharing

We may share personal data with:

• Website hosting providers

• CRM or booking systems

• Email marketing providers

• Payment service providers

• IT service providers

• Government authorities where legally required

We do not sell personal data.

All third-party service providers are contractually bound to comply with GDPR and appropriate security standards.

9. International Data Transfers

Where personal data is processed outside the European Economic Area, such transfer occurs only under:

• An adequacy decision by the European Commission; or

• Standard Contractual Clauses (SCCs); or

• Other legally recognized safeguards

Appropriate protective measures are implemented in accordance with GDPR.

10. Hosting and Security

Personal data is stored within secure digital environments that comply with applicable European data protection standards.

Domaine d’O works exclusively with carefully selected service providers that implement appropriate technical and organizational measures in line with GDPR requirements.

Access to personal data is strictly limited to authorized persons within the organization and to service providers bound by confidentiality and data protection obligations.

We implement appropriate safeguards to prevent unauthorized access, loss, alteration, or disclosure of personal data.

While we take all reasonable measures to protect personal data, no system can guarantee absolute security.

11. Your Rights

Under GDPR, you have the right to:

• Access your personal data

• Rectify inaccurate data

• Request erasure

• Restrict processing

• Object to processing

• Data portability

• Withdraw consent

• Lodge a complaint with the Belgian Data Protection Authority

Requests may be submitted to: exclusive@domainedo.be

We may request identification to verify your identity before processing requests.

CONFIDENTIALITY & DISCRETION

Domaine d’O operates as a private and curated community.

All personal information provided in the context of:

• Intake procedures

• Membership applications

• Event participation

• Private communication

is handled with the highest degree of discretion.

We commit to:

• Not publicly disclose personal data

• Not publish membership lists

• Not share information without explicit consent

• Not commercially exploit personal data

Access to personal information is strictly limited to authorized individuals within the organization, who are bound by confidentiality obligations.

Given the private nature of the concept, data minimization and discretion are core operational principles.

12. Cookies

Our website uses cookies and similar technologies to:

• Ensure proper website functionality

• Analyze traffic and performance

• Improve user experience

Further information is available in our Cookie Policy.

13. Changes to This Policy

We reserve the right to update this Privacy Policy at any time.
The most recent version will always be available on our website.